How NeuroTrainer saved 10% of project costs with smarter subcontractor management
Key Takeaways
10% cost savings reinvested
Forge flagged subcontractor invoices and agreements that could be improved, freeing up budget to redirect back into the project itself.
Project-level, not company-wide
NeuroTrainer already had an accounting team. Forge came in with a system to manage project compliance and optimization, working alongside their existing team.
Smarter subcontractor oversight
Many issues hide in subcontractor agreements and invoices. Forge surfaced opportunities that would have otherwise gone unnoticed.
Jeffy Nyquist
CTO, NeuroTrainer
“Wow, you guys are literally just paying for yourselves by saving that much cost. When you flagged the subcontractor agreement issues, we were able to renegotiate and unlock real savings.”
Jeffy Nyquist
CTO, NeuroTrainer
About NeuroTrainer
VR cognitive training for defense and military readiness
NeuroTrainer builds advanced VR cognitive training solutions for the Department of Defense and government agencies. Their platform enhances situational awareness, decision-making, and cognitive resilience among military personnel. Developed in partnership with the National Science Foundation, their technology is backed by rigorous neuroscience research and validated through DOD case studies.
The company works with special operations forces and aviator programs, delivering measurable improvements in reaction time, multi-tasking, and decision-making under pressure.
The Challenge
Project compliance without replacing an existing accounting team
NeuroTrainer already had an internal accounting team managing company-wide finances. What they needed was not a replacement, but specialized help at the project level. Managing DOD contracts requires deep understanding of government compliance requirements, subcontractor oversight, and cost allocation that goes beyond standard accounting.
The challenge: how do you layer in project-specific expertise without disrupting what is already working?
How Forge Helped
Focused project management alongside existing operations
Forge came in with a system to manage project compliance and cost optimization, working alongside NeuroTrainer's accounting team rather than replacing them. This project-level engagement meant the existing team could continue their work while Forge focused on the specialized requirements of government contracts.
Flagging subcontractor issues. Forge reviewed subcontractor invoices and agreements, identifying areas for improvement. NeuroTrainer was able to renegotiate with subcontractors based on these findings, recovering significant budget.
10% cost savings reinvested. The improvements Forge flagged freed up 10% of project costs that could be redirected back into the R&D work itself. For a defense tech company, that is meaningful budget that goes toward building better products rather than leaking out through inefficient agreements.
Clean compliance posture. With Forge handling project-level compliance, NeuroTrainer maintains a solid foundation for pursuing additional DOD and government opportunities.
Why It Matters
Project expertise without disruption
Not every company needs a full-service solution. NeuroTrainer is a good example of how Forge can work at the project level, complementing an existing accounting team rather than replacing it. The 10% cost savings demonstrate that focused project oversight pays for itself and then some.
As NeuroTrainer continues to grow their defense and government portfolio, having clean project operations positions them to win and execute additional contracts with confidence.
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